Are you an experienced Team Assistant, Legal Assistant or Legal EA looking for your next opportunity?

Our client, a leading global financial services organisation, is seeking an experienced Team Assistant to support its high-performing APAC Legal team based in Melbourne CBD.

This is a varied and fast-paced role where you will provide high-quality administrative, coordination and workflow support to senior lawyers and leaders, including Executive Director level stakeholders.

Duties:

• Provide high-level administrative support to senior stakeholders, including Executive Directors, and their wider team.
• Manage complex diaries, meetings and competing priorities, proactively resolving scheduling conflicts and follow-up actions.
• Coordinate domestic travel arrangements, AMEX reconciliations and expense management.
• Support invoice processing and general financial administration.
• Prepare, format and coordinate legal and non-legal documents, presentations and reports.
• Maintain accurate document control and filing within document management and records systems.
• Coordinate team meetings, events and hospitality requirements.
• Liaise confidently with external stakeholders, including law firms, clients and third-party providers.
• Provide ad hoc project support to the legal team, including workflow coordination across property and leasing matters.
• Champion workplace technology initiatives and support process improvement activities.

About you

• Demonstrated experience as a Team Assistant, Legal Assistant, Legal EA or similar role within a corporate or professional services environment.
• Previous experience supporting legal teams and managing confidential information with discretion and professionalism.
• Strong Microsoft Office skills across Word, Excel and PowerPoint.
• Experience using document management systems; exposure to board portals will be highly regarded.
• Exceptional organisational skills with the ability to manage multiple stakeholders, priorities and deadlines.
• Proactive, resourceful and solutions-focused approach.
• Excellent written and verbal communication skills with a polished and professional manner.
• Strong attention to detail and commitment to delivering high-quality work.

What's On Offer?

• Join a collaborative and high-performing Team
• Varied and engaging role with involvement in projects and workflow coordination.
• Melbourne CBD location with hybrid working arrangements.
• A supportive culture with genuine opportunities for professional growth and development.

Interested?

Apply now or email your resume to annie.hollidge@marsrecruitment.com.au or call on 0494 007 580 for a confidential discussion