Team Assistant

We are seeking an experienced Team Assistant to join a well-established and highly successful team within a leading financial services organisation.

As a key member of the team, you will provide high-level support to Executive Directors and senior leadership, acting as a trusted partner while ensuring the smooth and effective operation of a busy, high-performing department.

Key Responsibilities:

• Manage complex diaries, meetings, travel arrangements, expenses, and AMEX reconciliations.
• Prepare and format legal documents, reports, presentations, and correspondence.
• Coordinate invoices, document management, and filing systems.
• Support Real Estate legal workflows and ad hoc projects.
• Build strong relationships with internal stakeholders, law firms, and external partners.
• Coordinate team events, meetings, and stakeholder engagement activities.
• Screen enquiries, manage requests, and handle confidential information with discretion.
• Maintain accurate records, databases, and key documentation.
• Ensure compliance with internal policies, procedures, and governance requirements.

About You:

• Previous experience as a Team Assistant, Legal Assistant, Team Coordinator, or in a similar support role.
• Experience supporting teams within a corporate, legal, financial services, or professional services environment.
• Strong organisational skills with exceptional attention to detail.
• Ability to confidently manage multiple stakeholders and competing deadlines.
• Advanced Microsoft Office skills and experience using document management systems.
• Excellent communication and stakeholder management skills.
• A proactive, professional, and solutions-focused approach.
• Ability to handle confidential information with discretion and professionalism.

Interested?

If you are interested in discussing this opportunity further, please apply now or contact: annie.hollidge@marsrecruitment.com.au or call 0494 007 580 for a confidential discussion.