Position Description - Payroll Officer

Industry: Transport & Logistics
Location: Melbourne, VIC
Employment Type: Full-Time

About the Company

Our client is a well-established national transport and logistics business with operations spanning Australia. With a strong focus on operational excellence, customer service and safety, the organisation plays a key role in delivering essential transport and logistics solutions to businesses across the country.

Due to ongoing business requirements, they are seeking a motivated and detail-oriented Payroll Officer to join their finance team and support the accurate and timely processing of payroll across the organisation.

About the Role

Reporting to the Payroll Manager, the Payroll Officer will be responsible for supporting the end-to-end payroll function, ensuring employees are paid accurately and on time while maintaining compliance with relevant legislation, awards, enterprise agreements and company policies.

This role will suit an experienced payroll professional who enjoys working in a fast-paced, high-volume environment and is confident managing payroll queries, reconciliations and payroll administration.

Key Responsibilities

• Assist with the end-to-end processing of payroll for employees across multiple Australian locations.
• Process employee timesheets, rosters, overtime, allowances, penalty rates, leave and other payroll adjustments.
• Ensure accurate interpretation and application of relevant awards, enterprise agreements and employment conditions.
• Reconcile payroll data, investigate discrepancies and resolve payroll-related issues in a timely manner.
• Maintain accurate employee payroll records, including new starters, terminations, salary changes and employee variations.
• Respond to payroll queries from employees, managers and other internal stakeholders.
• Assist with payroll reconciliations, reporting and month-end payroll activities.
• Ensure compliance with PAYG withholding, superannuation, payroll tax and other statutory requirements.
• Support the preparation and reconciliation of termination payments, leave entitlements and final pays.
• Assist with payroll audits, data validation and continuous improvement initiatives.
• Maintain confidentiality and ensure payroll information is managed securely.
• Work collaboratively with HR, Finance and operational teams to ensure accurate payroll outcomes.

Skills & Experience

• Previous experience in a Payroll Officer or similar payroll-focused role.
• Experience processing end-to-end payroll within a medium to large organisation.
• Exposure to high-volume payroll processing, preferably within transport, logistics, warehousing or a similarly operational environment.
• Understanding of Australian payroll legislation, including PAYG, superannuation, payroll tax and Fair Work requirements.
• Experience interpreting awards, enterprise agreements, overtime, allowances and penalty rates.
• Strong reconciliation skills, with the ability to investigate discrepancies and resolve issues accurately.
• Proficiency in payroll systems and Microsoft Excel.
• Excellent attention to detail and strong organisational skills.
• Strong communication and stakeholder management skills.
• Ability to manage competing priorities and meet strict payroll deadlines.
• A proactive approach to problem-solving and process improvement.

Personal Attributes

• Highly organised, accurate and detail-oriented.
• Reliable and accountable, with a strong commitment to payroll deadlines.
• Professional and approachable, with a customer-focused mindset.
• Comfortable working in a fast-paced, changing environment.
• A collaborative team player who can also work independently.
• Committed to maintaining confidentiality and compliance.

What's on Offer?

• The opportunity to join a well-established national transport and logistics organisation.
• A supportive and collaborative finance team.
• Exposure to a diverse workforce and complex payroll operations.
• Opportunities to develop payroll knowledge and broaden your experience.
• A stable working environment within an essential Australian industry.