This is a full-time office based role.

We're looking for a highly organised, proactive Office & Operations Coordinator to support the smooth running of our site and provide day-to-day administrative, scheduling, and logistics support to the team.



What you'll be doing:

Office Management & Front-of-House

• Provide general office coordination.
  
• Maintain order across the office and support teams including R&D, Quality, Packing, Pilot, and incoming parcel handling.
  
• Receive, sort, and dispatch parcels and incoming deliveries to the appropriate team members.
  
• Manage entry access - respond to the doorbell, greet visitors, and ensure all onsite guests are legitimate, registered, and announced (e.g., contractors, building services, fire/electricians).
  
• Liaise with Head Office where required to maintain high presentation and operational standards across site.
  

Presentation & Microsoft Office Support

• Provide administrative and formatting support for documents and presentations.
  
• Assist with preparing materials in PowerPoint, Excel, and Word.
  
• Support creation and processing of Purchase Order documentation.
  

Meeting & Scheduling Support

• Coordinate meeting room bookings, rescheduling, and calendar management.
  
• Schedule meetings, circulate agendas, and distribute minutes.
  
• Manage supplier visit scheduling, confirmations, and follow-up communication.
  

Logistics & Dispatch Support

• Support with DHL dispatch and email coordination.
  
• Assist the Testing Team with sample dispatch to Japan.
  
• Provide delivery tracking updates to internal teams.
  
• Follow up raw material Purchase Orders and documentation with suppliers.
  

Laboratory & Administrative Support

• Scan, file, and maintain records.
  
• Support inventory coordination alongside the team.
  
• Ensure maintenance contractors and service providers are supervised onsite where required.
  

General Administration & Coordination

• Book travel and accommodation where required.
  
• Plan and coordinate visitor schedules and welcome packs.
  
• Support coordination and distribution of units and materials as needed.
  

Criteria:

• 5+ years Office management experience
• Experience supporting a team
• Use of MS Office suite

To apply:

If you are interested in this opportunity please apply via the link, or alternatively contact Sophie Roper on 0431 437 307 or sophie.roper@marsrecruitment.com.au

Please note that due to the number of applications only successful applicants will be contacted.