The Executive Assistant provides high-level support to the CEO of an Engineering firm based in Perths CDB.

As the EA, you will ensure the effective operation of their offices and contributing to the overall efficiency of the business.

As a trusted partner to the CEO, the EA manages key administrative and coordination activities, including diary management, travel arrangements, expenses, event coordination, and stakeholder engagement. The role also supports the WA business through administrative assistance, local management support, and contribution to national bid and proposal activities.

This position requires a highly organised, proactive, and solutions-focused individual with strong judgement, discretion, and the ability to manage competing priorities while building effective relationships across the business.

Key responsibilities:

• Provide high-level administrative and executive support to the CEO.
• Manage calendars, travel arrangements, and business priorities.
• Prepare presentations, reports, correspondence, and other business documentation.
• Coordinate meetings, events, and key business activities.
• Act as a key point of contact for internal and external stakeholders.
• Build and maintain effective working relationships across the business.
• Facilitate clear and professional communication on behalf of the CEO.
• Coordinate Board, Executive Committee, and leadership team meetings.
• Prepare and distribute meeting materials and documentation.
• Record meeting outcomes and monitor follow-up actions.
• Ensure confidentiality, accuracy, and effective administration of governance processes.

Employee benefits:

• 12 weeks parental leave
• Discounted private health insurance
• Birthday leave

At Mars, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all.


To apply:
If you are interested in this opportunity please apply via the link, or alternatively contact Sophie Roper on 0431 437 307 or sophie.roper@marsrecruitment.com.au


Please note that due to the number of applications only successful applicants will be contacted.