About the opportunity

An exciting opportunity is available for an experienced Executive Assistant - Part Time to join a professional services firm with a national reach.

This is a part-time role supporting a senior partner based in Burleigh Heads who works across a national client base and regularly travels between offices. You'll play an important role in keeping a busy executive organised, while also contributing to the wider administration function across the business.

The ideal candidate will be highly organised, proactive and comfortable working with confidential information in a fast-paced, professional environment.

About the role

Working closely with a senior partner, your responsibilities will include:

• Managing a busy and complex diary, including meetings, appointments and Teams/Zoom calls
• Coordinating domestic travel, including flights, accommodation, transfers and car hire
• Anticipating upcoming requirements and ensuring the executive is well prepared for meetings and travel
• Managing emails and correspondence, including prioritising and following up where required
• Preparing confidential documents, correspondence and meeting materials
• Processing timesheets, expenses and other administrative requirements with a high level of accuracy
• Coordinating catering, events, functions and meetings
• Providing general administrative support to the local Gold Coast based team (2 ppl)
• Working collaboratively with the broader national administration team and assisting with shared administrative tasks as required
• Supporting a range of time-sensitive and highly regulated professional services activities

About you

We're looking for an experienced EA who enjoys being the person who keeps everything moving.

You will ideally have:

• Previous experience as an Executive Assistant, ideally within professional services, financial services, legal, accounting, property or another corporate environment
• Strong diary and travel management experience
• Excellent Microsoft Office skills
• Confidence using Microsoft Teams, Zoom and other digital workplace tools
• Exceptional attention to detail and accuracy
• Strong written and verbal communication skills
• The ability to handle confidential and commercially sensitive information with discretion
• Excellent organisational skills and the ability to prioritise competing deadlines
• A proactive approach - you naturally think ahead rather than simply wait for instructions
• The confidence to work autonomously and use sound judgement
• A professional, personable and down-to-earth communication style

Experience in insolvency, restructuring, accounting, audit, tax, legal or other professional services would be advantageous, but is not essential.

Working arrangements

This is a part-time position of approximately 27.5-30 hours per week. The business is open to flexible arrangements and open to how the part-time working week is set.

The position will initially involve a higher level of face-to-face interaction to build relationships and understand the business and responsibilities.

What's on offer

• Part-time hours with genuine flexibility
• Gold Coast location in Burleigh Heads
• Opportunity to work closely with senior leadership
• Supportive and collaborative professional services environment
• Variety across executive support and broader administration
• National team environment
• Additional 10 days paid bonus leave (pro-rata) each year, on top of standard annual leave, with unused bonus leave paid out at the end of the financial year
• A professional but relaxed workplace culture

If you are interested further, please apply now or contact Crystal Lugge on 0410 448 699 or crystal.lugge@marsrecruitment.com.au for a confidential discussion.