An exciting permanent opportunity has arisen for an experienced Executive Assistant to support senior stakeholders in a fast paced, high performing environment. This role suits a confident EA who enjoys being at the centre of operations-anticipating needs, managing competing priorities, and delivering polished support at pace.

The role

You'll provide end-to-end executive support, ensuring calendars, meetings, travel and key deliverables run seamlessly. You'll be a trusted point of contact, managing confidential information with discretion and building strong relationships across the business.

Key responsibilities

• Complex diary management across multiple stakeholders; proactive conflict resolution and prioritisation
• Arrange end-to-end travel (flights, accommodation, itineraries, last-minute changes)
• Coordinate meetings (in-person/virtual): room bookings, agendas, materials, minutes/actions as required
• Support team logistics and event coordination (internal events, offsites, visitors)
• Prepare, format and proofread presentations and documents (PowerPoint/Word/Excel)
• Triage requests, manage timelines, and follow up on actions to keep work moving
• Maintain accurate records and improve simple processes to streamline admin

Why apply

• Permanent role with long-term stability in a high-performing environment
• High exposure supporting senior stakeholders and partnering across the broader business
• Variety and ownership-busy days, changing priorities, and a true "run the desk" EA remit
• CBD location with an on-site team environment (5 days/week)

What we're looking for

• Proven experience as an Executive Assistant (or Senior Team Assistant) supporting senior leaders
• Strong capability across diary management, travel coordination, meetings and stakeholder management
• Excellent attention to detail, organisation, and the ability to juggle competing deadlines
• Confident, professional communication style and strong discretion with sensitive information
• Proactive, solutions-focused approach; able to work autonomously and take initiative
• Intermediate-advanced Microsoft Office skills (Outlook, Word, Excel, PowerPoint)

Role details

• Permanent, full-time
• Sydney CBD
• On-site, 5 days/week

If you are looking for your next long term opportunity and have the relevant EA experience, please send your CV to Surayya French at Bsupport@marsrecruitment.com.au

**Please note, only shortlisted candidates will be contacted**