Position Overview

Accounts Payable & Receivable Officer
Location: Melbourne - Inner City Suburbs
Employment Type: Full-time
Reports To: Finance Manager
Industry: Retail

About the Company

Our client is a well-known Australian retail brand with a strong and growing presence internationally. Known for quality products, exceptional customer service, and a collaborative team culture, the organisation is experiencing steady growth and is seeking an experienced Accounts Payable & Receivable Officer to support its busy finance team.

Position Overview

The Accounts Payable & Receivable Officer is responsible for ensuring the accurate and timely processing of supplier invoices, customer payments, and maintaining financial records in line with company policies. This role plays a key part in supporting the business's cashflow management and maintaining strong relationships with suppliers, internal stakeholders, and customers.

Key Responsibilities

Accounts Payable

• Process supplier invoices, ensuring accuracy, correct coding, and approval in line with internal procedures.
  
• Reconcile supplier statements and resolve discrepancies promptly.
  
• Prepare weekly and monthly payment runs.
  
• Maintain up-to-date AP records and supplier accounts.
  
• Respond to supplier inquiries and maintain strong vendor relationships.
  
• Assist with month-end processes including accruals and reporting.
  

Accounts Receivable

• Generate and issue customer invoices accurately and promptly.
  
• Monitor outstanding receivables, follow up on overdue accounts, and escalate as required.
  
• Process customer payments and allocate receipts in the accounting system.
  
• Reconcile AR accounts and investigate variances.
  
• Assist with credit management, including account setup and credit limit verification.
  
  
  

Skills & Experience

Essential

• Minimum 2-3 years' experience in Accounts Payable, Accounts Receivable, or a combined finance role.
  
• Experience in the retail industry or a fast-paced multi-site environment (highly desirable).
  
• Strong understanding of accounting principles and end-to-end AP/AR processes.
  
• Proficiency in accounting software (e.g., MYOB, Xero, Pronto, or similar).
  
• Intermediate MS Excel skills.
  
• High attention to detail and accuracy.
  
• Strong communication and stakeholder management skills.
  
• Ability to prioritise tasks and meet deadlines in a dynamic environment.