Position Overview

Position Title: Accounts Payable Officer
Location: Melbourne CBD
Industry: Energy & Utilities
Employment Type: Full-time (Permanent)
Reporting To: Accounts Payable Team Lead

Role Overview

The Accounts Payable Officer will be responsible for the accurate and timely processing of supplier invoices, payment runs, and account reconciliations. This role supports the wider finance function by ensuring compliance with internal controls, regulatory requirements, and company policies while maintaining strong relationships with internal stakeholders and external suppliers.

Key Responsibilities

Accounts Payable Operations

• Process high-volume supplier invoices accurately and in a timely manner

• Match invoices to purchase orders and delivery receipts

• Ensure correct coding of invoices in line with company cost centres and GL accounts

• Prepare and process weekly and monthly payment runs

• Manage supplier master data and maintain accurate records

Reconciliations & Reporting

• Perform supplier statement reconciliations and resolve discrepancies

• Assist with month-end close activities related to accounts payable

• Support audit requests by providing required documentation and reports

Stakeholder & Supplier Management

• Respond to supplier and internal queries professionally and efficiently

• Build and maintain strong working relationships with suppliers and internal teams

• Liaise with procurement and operational teams to resolve invoice issues

Compliance & Process Improvement

• Ensure adherence to company policies, internal controls, and regulatory requirements

• Identify opportunities for process improvements and efficiencies within accounts payable

• Assist with system enhancements and process documentation as required

Skills & Experience

Essential

• Proven experience in an Accounts Payable role, preferably in a medium to large organisation

• Experience processing high-volume invoices

• Strong attention to detail and high level of accuracy

• Good understanding of accounting principles

• Proficiency in ERP or accounting systems (e.g. Myob, Xero or similar)

• Strong communication and stakeholder management skills

• Intermediate skill level with Microsoft Excel

Qualifications

• Certificate IV in Accounting, Bookkeeping, or related discipline (preferred but not essential)

Personal Attributes

• Highly organised with strong time management skills

• Ability to meet deadlines in a fast-paced environment

• Proactive, adaptable, and solutions-focused

• Strong team player with a collaborative approach

What's on Offer

• Opportunity to join a stable and growing energy & utilities organisation

• Supportive team culture and opportunity for professional development