Business Administrator

What you’ll be doing

Permanent opportunity at an engineering & architecture business based in Melbourne’s CBD.

The Business Administrator will provide high quality administration, commercial and project admin to the group at an office level and at times across the region. In addition, this position will provide personal assistance to the Office Manager.

Candidates will need to meet the following criteria:

  • High degree of attention to detail
  • Problem solving capability
  • Flexibility and professionalism
  • Strong interpersonal and relationship building skills
  • Recognised relevant experience in Finance and Office Administration;
  • Previous work in a PA role or providing team assistance
  • Experience within a professional services environment
  • Work in project style industry highly regarded but not essential

Benefits to you:

  • Permanent opportunity
  • Stunning CBD offices
  • ASAP start

At Mars, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all.

To apply:

If you are interested in this opportunity please apply via the link, or alternatively contact Sophie Roper on 0431 437 307 or [email protected]

Please note that due to the number of applications only successful applicants will be contacted.

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Executive Assistant

What you’ll be doing

An 8 month maternity leave contract has come available at one of Australia’s leading investment banks.

In this diverse role the EA will be providing executive support to two Division Directors and general team support. The role will see the EA providing detailed calendar and email /task management as well as general team administration

Candidates will need to meet the following criteria:

  • Extensive administration experience
  • Exceptional written and verbal communication skills
  • Strong attention to detail and the ability to problem solve
  • Strong initiative and exceptional time management to meet deadlines
  • Excellent ability to build diverse relationship and enjoys being an active member of the team

Benefits to you:

  • Mat leave cover
  • CBD location
  • January start

At Mars, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all.

To apply:

If you are interested in this opportunity please apply via the link, or alternatively contact Sophie Roper on 0431 437 307 or [email protected]

Please note that due to the number of applications only successful applicants will be contacted.

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Claims Administrator

What you’ll be doing

The Claims Administrator is required to allocate different insurance services to clients while dealing with brokers and scheduling and arranging meetings.

This role requires someone to work 6 hours per day from Monday to Friday. It is a hybrid role where the Claims Administrator will work from the office and from home.

This position is temporary and will continue through until the end of March.

Candidates will need to meet the following criteria:

  • Insurance and claims would be a plus however not essential
  • Administration and support experiences to high preforming team.
  • Confident on call and dealing with questions
  • Excellent IT and Microsoft offices skills
  • Ability to pick things up quickly
  • Available over Christmas

Benefits to you:

  • Hybrid role
  • Monday to Friday part-time hours
  • Immediate start

At Mars, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all.

To apply:

If you are interested in this opportunity please apply via the link, or alternatively contact Sophie Roper on 0431 437 307 or [email protected]

Please note that due to the number of applications only successful applicants will be contacted.

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Client Services Coordinator

What you’ll be doing

The Client Services Coordinator will have significant experience as an Administrator or Corporate Secretary in an accounting practice.

As the Client Services Coordinator, you will perform administrative tasks to support the accountants in the business.

This is an exciting opportunity for someone who is keen to join a new business they can grow with.

Candidates will need to meet the following criteria:

  • Experience in a public practice environment
  • Proficient in using ASIC and the ATO portal
  • Strong communication skills
  • Experience in supporting a team
  • Has experience in training and coaching colleagues

Benefits to you:

  • Work for a brand new business based in Armadale
  • Energetic work culture
  • Professional development opportunities

At Mars, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all.

To apply:

If you are interested in this opportunity please apply via the link, or alternatively contact Sophie Roper on 0431 437 307 or [email protected]

Please note that due to the number of applications only successful applicants will be contacted.

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Executive Assistant

What you’ll be doing

This not for profit business based in Chadstone, have an opportunity for an Executive Assistant/Office Manager to join the team.

Supporting the CEO, the EA/Office Manager will provide administrative support to the Board and the Executive whilst also managing the day to day operations of the front of house reception.

This is a full time Monday to Friday full time position.

Candidates will need to meet the following criteria:

  • Previous experience as an Executive Assistant
  • Excellent communication skills
  • Ability to remain calm under pressure
  • Very strong attention to detail
  • Intermediate skills in MS Office including MS Word, MS Excel and PowerPoint

Benefits to you:

  • Permanent position
  • Chadstone location
  • ASAP start

At Mars, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all.

To apply:

If you are interested in this opportunity please apply via the link, or alternatively contact Sophie Roper on 0431 437 307 & [email protected]

Please note that due to the number of applications only successful applicants will be contacted.

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Client Services Coordinator

What you’ll be doing

A brand new accounting firm based in Armadale require a Client Services Coordinator with experience in the accounting industry to join their team.

The Client Services Coordinator will have significant experience as an Administrator or Corporate Secretary in an accounting practice.

As the Client Services Coordinator, you will perform administrative tasks to support the accountants in the business.

This is an exciting opportunity for someone who is keen to join a new business they can grow with.

Candidates will need to meet the following criteria:

  • Experience in a public practice environment
  • Proficient in using ASIC and the ATO portal
  • Strong communication skills
  • Experience in supporting a team
  • Has experience in training and coaching colleagues

Benefits to you:

  • Work for a brand new business based in Armadale
  • Energetic work culture
  • Professional development opportunities

At Mars, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all.

To apply:

If you are interested in this opportunity please apply via the link, or alternatively contact Sophie Roper on 0431 437 307 or [email protected]rsrecruitment.com.au

Please note that due to the number of applications only successful applicants will be contacted.

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Customer Service Administrator

What you’ll be doing

Join an American retailer who are expanding their brand across Australian and New Zealand

The Customer Service Administrator will provide support to the wider team in a variety of capacities including customer support to online customers and retail partners while also providing accounts support.

Candidates will need to meet the following criteria:

  • High School Certificate required
  • Retail or wholesales experience is preferred
  • Strong interpersonal and influencing skills
  • Ability to prioritise and develop processes to do work efficiently and effectively
  • Strong written and verbal communication skills
  • Proficient with basic computer skills

Benefits to you:

  • South Melbourne location
  • Social office culture
  • Opportunity for career growth

At Mars, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all.

To apply:

If you are interested in applying for contract work with MARS, please follow the link. Please note that due to the number of applications only successful applicants will be contacted.

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Receptionist

What you’ll be doing

Opportunity for a bubbly, motivated and switched on customer service professional looking to move into a Reception role.

Work in a boutique property development head office in St Kilda, assisting with a range of tasks.

This role will give the successful candidate room to grow and develop their skills in an office environment.

Candidates will need to meet the following criteria:

  • Previous experience in a customer service role
  • Excellent presentation skills
  • Exceptional communication skills
  • Proficiency in the use of Microsoft Office products

Benefits to you:

  • Social environment
  • Room to grow
  • St Kilda location

At Mars, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all.

To apply:

If you are interested in this opportunity please apply via the link, or alternatively contact Sophie Roper on 0431 437 307 or [email protected]

Please note that due to the number of applications only successful applicants will be contacted.

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Executive Assistant

What you’ll be doing

This is a permanent full-time role based in Melbourne’s CBD.

Supporting the GM who is new to the business, this EA will manage a range of tasks from booking meetings to assisting with board papers.

Candidates will need to meet the following criteria:

  • Extensive experience working as an EA a C-Suite level
  • Experienced in organising and coordinating meetings and conferences
  • Advanced computer skills, particularly in Outlook and Microsoft Office suite
  • Document formatting and PowerPoint presentations
  • Experience with board papers
  • Minute taking
  • Flexibility and adaptability to work in a fast paced and complex environment with competing deadlines
  • Strong sense of urgency and attention to detail

Benefits to you:

  • Permanent role
  • CBD location
  • Immediate start

At Mars, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all.

To apply:

If you are interested in this opportunity please apply via the link, or alternatively contact Sophie Roper on 0431 437 307 or [email protected]

Please note that due to the number of applications only successful applicants will be contacted.

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