Executive Assistant to General Counsel

Are you an experienced and highly organised professional with a passion for supporting legal and executive teams in a dynamic corporate environment?

We are seeking a dedicated Executive Assistant to provide high-quality administrative support to the General Counsel and broader legal team in Melbourne.

About the Role:

As an Executive Assistant in the financial services industry, you will be a vital support for our legal leadership, ensuring smooth and efficient day-to-day operations. Your role will involve managing complex diaries, preparing key documents, coordinating meetings, and building strong relationships with internal and external stakeholders such as law firms and clients.

Key Responsibilities:

• Provide comprehensive administrative support to the General Counsel
• Assist with overflow support for the APAC Legal team and executive directors.
• Manage diaries, emails, correspondence, and document management.
• Coordinate meetings, travel arrangements, and expense claims.
• Foster relationships with legal partners, clients, and internal teams.
• Support policy and process management within the legal team.
• Contribute to the efficient operation of the legal and commercial functions.

About You:

• Proven experience supporting senior executives, ideally within a legal or professional services environment.
• Strong organisational and time management skills.
• Excellent communication and stakeholder management abilities.
• Advanced proficiency in MS Office Suite; experience with document management systems and board portals is desirable.
• Ability to work in a fast-paced environment with a proactive, flexible approach.
• Understanding of legal or corporate environments is highly advantageous.

Qualifications & Experience:

• Relevant experience in executive support, supporting legal or corporate teams.
• Formal or informal education supporting administrative excellence.
• Knowledge of legal or company secretarial practices is preferred

Why Join Us?

• Be part of a globally respected industry organisation committed to integrity and excellence.
• Support a high-performing legal team in a role that values professionalism and initiative.
• Enjoy a hybrid working model with flexibility to balance on-site and remote work.

If you are a professional, detail-oriented, and proactive executive assistant ready to make a meaningful impact, we want to hear from you.

Please apply now, or email your resume to annie.hollidge@marsrecruitment.com.au, or call 0494 007 580 for a confidential conversation.