Position Overview - Accounts Payable Officer

Position Title: Accounts Payable Officer
Location: Melbourne, VIC
Employment Type: Initial 5 month contract
Industry: Not-for-Profit

About the Organisation

Our client is a highly regarded not-for-profit organisation dedicated to making a positive impact within the community. With a strong values-driven culture and a commitment to supporting both their employees and the people they serve, they offer a collaborative and inclusive working environment where your contribution is genuinely valued.

Due to continued growth, they are seeking an experienced Accounts Payable Officer to join their finance team and play a key role in ensuring the timely and accurate processing of supplier payments.

About the Role

Reporting to the Finance Manager, the Accounts Payable Officer will be responsible for managing the end-to-end accounts payable function while maintaining strong relationships with internal stakeholders and external suppliers. This role requires excellent attention to detail, strong organisational skills and the ability to work in a fast-paced environment while meeting deadlines.

Key Responsibilities

• Process high-volume supplier invoices accurately and efficiently.
• Perform three-way matching of purchase orders, invoices and receipts where applicable.
• Prepare and process weekly and monthly payment runs via EFT.
• Reconcile supplier statements and resolve invoice discrepancies in a timely manner.
• Respond to supplier queries and maintain positive supplier relationships.
• Create and maintain supplier records, ensuring data accuracy and compliance.
• Process employee expense reimbursements and corporate credit card reconciliations.
• Assist with month-end close by preparing accruals and reconciliations relating to accounts payable.
• Ensure compliance with internal financial controls, policies and delegated authorities.
• Support internal and external audit requests by providing relevant documentation.
• Work collaboratively with finance and operational teams to improve accounts payable processes.
• Assist with ad hoc finance administration duties as required.

Skills & Experience

To be successful in this role, you will demonstrate:

• Previous experience in an end-to-end Accounts Payable position.
• Experience processing high-volume invoices.
• Strong reconciliation and problem-solving skills.
• Excellent attention to detail with a high level of accuracy.
• Strong organisational and time management skills with the ability to prioritise competing deadlines.
• Well-developed communication skills and the ability to build relationships across all levels of an organisation.
• Intermediate Microsoft Excel skills.
• Experience using ERP or accounting systems (such as TechnologyOne, MYOB, Xero, Oracle, SAP, Microsoft Dynamics or similar) will be highly regarded.
• Understanding of GST requirements and Australian accounts payable processes.
• A proactive attitude with a willingness to contribute to continuous process improvement.