Executive Assistant

What you’ll be doing

This not for profit business based in Chadstone, have an opportunity for an Executive Assistant/Office Manager to join the team.

Supporting the CEO, the EA/Office Manager will provide administrative support to the Board and the Executive whilst also managing the day to day operations of the front of house reception.

This is a full time Monday to Friday full time position.

Candidates will need to meet the following criteria:

  • Previous experience as an Executive Assistant
  • Excellent communication skills
  • Ability to remain calm under pressure
  • Very strong attention to detail
  • Intermediate skills in MS Office including MS Word, MS Excel and PowerPoint

Benefits to you:

  • Permanent position
  • Chadstone location
  • ASAP start

At Mars, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all.

To apply:

If you are interested in this opportunity please apply via the link, or alternatively contact Sophie Roper on 0431 437 307 & [email protected]

Please note that due to the number of applications only successful applicants will be contacted.

Posted in | Comments Off on Executive Assistant

Corporate Secretary

On behalf of an ASX listed organisation, we are looking for an experienced Corporate Secretary to join their business on a permanent, part-time basis (18-20 hours per week)

Our client is looking to find a candidate who is professional, efficient, proactive, has integrity and is highly organised supporting busy stakeholders.

Responsibilities include:

  • Diary management
  • Arrangement and co-ordination of meetings and meeting rooms
  • Preparing meeting agendas
  • Taking meeting minutes
  • Managing emails
  • Booking travel
  • Managing correspondence
  • Typing of reports, letters and minutes from dictation, and proofing
  • Document management and filing
  • Maintaining contacts database
  • Liaising with clients
  • Organising business lunches and drinks
  • Organising events
  • Answering phones and screening calls

Essential Requirements:

  • Minimum 3 years experience as a Corporate Secretary/Executvie Assitsant/Personal Assistant
  • Previous experience with in an ASX listed orgaisation
  • Professional demeanour
  • Excellent communication skills

If you are looking for your next challenge, have experience working in a large business and are highly process driven, please apply today!

Please note: Only shortlisted candidates will be contacted.

Posted in | Comments Off on Corporate Secretary

Student Enrolment Advisor

What you’ll be doing

This educational institute based in Richmond is looking for a Student Enrolment Advisor to join their team.

This is a telephone based sales role that is responsible for efficiently managing all student leads through the sales process, from initial enquiry through to the student enrolment.

The Student Enrolment Advisor is required to provide clear and supportive career and course related information whilst ensuring net sales targets are met.

This is a 6 month contract role with a view to go permanent.

Candidates will need to meet the following criteria:

  • Previous experience within a fast paced sales environment
  • Strong written and verbal communication skills,
  • Motivated and passionate about sales with a keen interest in education
  • Strong commitment to personal excellence, self-disciplined and resourceful with excellent attention to detail
  • A team player with a “can-do”” attitude
  • Effective time management and prioritisation skills
  • Competitive with a team focus and resilient nature.

Benefits to you:

  • Contract with a view to go permanent
  • Richmond location
  • ASAP start

At Mars, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all.

To apply:

If you are interested in this opportunity please apply via the link, or alternatively contact Sophie Roper on 0431 437 307 or [email protected]

Please note that due to the number of applications only successful applicants will be contacted.

Posted in | Comments Off on Student Enrolment Advisor

Customer Service Representative

On behalf of our client, a top-tier financial services firm based in Parramatta, we are seeking a customer service representative to join the team permanently.

For this role, you will be the first point of contact for customer inquiries via inbound call. This role is permanent, Monday – Friday with the choice of different shifts: early being 8 am – 4 pm and the late being 11 am – 7 pm.

This role will suit someone with exceeding customer service skills, is confident being on the phone, and is looking to gain experience within a financial services firm.

Key Responsibilities:

  • Providing customer service to customers over the phone
  • Advising customers
  • Analysing the cause of customers problems and assessing the appropriate action
  • Ensure correct information relating to products, policies, and procedures are relayed
  • Updated the database
  • Escalating matters when needed

Key Requirements:

  • Ability to work in a high pressured, fast-paced environment
  • Strong communication skills
  • Willing to learn and grow with the business

 

If you have the right skill set and drive to learn please apply today!

Posted in | Comments Off on Customer Service Representative

Temporary Administrator

Our client, a well-respected property company that is recognized across Australia, is looking for an Administration Assistant to join their team for 3 months starting immediately.

This role will support the project team and assist with reports and documentations and assist the team with all ad hoc administration duties as required. This role will be working from home and starting immediately.

We are looking for an individual who has three years or more experience working in administration with exposure to working with contracts and reports is preferred. This person must enjoy working in face pace environments and have high level of attention to detail. This will suit someone who is on a working holiday visa or someone who is looking to temp until the new year.

 

Responsibilities include:

  • Process documents and contract
  • Collaborating with the team on projects
  • Regular upkeep and accurate input of contacts into company database.
  • Typing of all correspondence, editing PowerPoint presentations and Excel spreadsheets for the office when requested
  • Assisting the team with preparing documentations and suggest improvements
  • Some accounting responsibilities, including invoicing, accounts payable, receivable
  • Assistance with ongoing provision of database reporting at request of Administrator Manager
  • Provide assistance to the Administration Manager and support all parts of the administrative team as necessary

 

The Successful Candidate:

Our client is looking for an adaptable and intelligent individual who is willing to work hard and support a new and innovative team. This person needs to have proficient skills in MS office, be technically minded and prepared to act as a pivotal member of the team.

 

if you are immediately available or finishing a temporary role in the next week and this sounds like a role for you, please apply today!

Posted in | Comments Off on Temporary Administrator

Executive Assistant

What you’ll be doing

This not for profit business based in Chadstone, have an opportunity for an Executive Assistant/Office Manager to join the team.

Supporting the CEO, the EA/Office Manager will provide administrative support to the Board and the Executive whilst also managing the day to day operations of the front of house reception.

This is a full time Monday to Friday full time position.

Candidates will need to meet the following criteria:

  • Previous experience as an Executive Assistant
  • Excellent communication skills
  • Ability to remain calm under pressure
  • Very strong attention to detail
  • Intermediate skills in MS Office including MS Word, MS Excel and PowerPoint

Benefits to you:

  • Permanent position
  • Chadstone location
  • ASAP start

At Mars, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all.

To apply:

If you are interested in this opportunity please apply via the link, or alternatively contact Sophie Roper on 0431 437 307 & [email protected]

Please note that due to the number of applications only successful applicants will be contacted.

Posted in | Comments Off on Executive Assistant

Office All-Rounder

On behalf of our fintech client, we are looking for an Office All-Rounder to join the business on a permanent basis. This global business operates across seven countries, and with the company going from strength to strength the Sydney office is growing.

The role is an Office All-Rounder role, being that go to person for all office related tasks as well as answering the main phone line, meeting and greeting clients and providing admin support to 22 employees.

We are looking for a candidate who has existing Office Admin or Reception experience. Working in a high-achieving business, we are looking for a ‘yes-person’ that encompasses a hardworking and go-getting attitude. The role would suit someone who thrives in a busy and demanding environment and is highly adaptable.

Responsibilities:

  • First point of contact, meet and greeting visitors, managing, and booking meeting rooms.
  • Taking phone calls, redirecting, and taking messages.
  • Ordering Catering.
  • Ordering office supplies.
  • Collection and distribution of mail and couriers.
  • General office up-keep, kitchen, breakout area and reception space.
  • Administration tasks to support the team.

Requirements:

  • Energetic but professional.
  • Previous experience working within an Office environment or Reception experience.
  • Excellent communication skills both over the phone and email.
  • Enthusiastic to learn about company. products and actively research and develop understanding.
  • Can work independently and as part of a team.

If you are looking to throw yourself into your next role and work with a dynamic and vibrant team that is driving to be a top 5 globally recognised fintech firm, then apply today.

Posted in | Comments Off on Office All-Rounder

Administration Assistant

Our client, a well-respected company and recognised across Australia worldwide is looking for an Administration Assistant to join their team on a temporary 6-week basis. This is a newly created role as a result of a department restructure and so is looking for a new and enthusiastic Administration Assistant to ignite a newly restructured team. This position is based in the heart of Sydney’s mesmerising CBD in top level offices.

We are looking for an individual who has a year or more experience working in an office environment. This person must be confident using multiple internal systems and databases and ideally have experience working with numbers and data entry.

Responsibilities include:

  • Timely and efficient answering of incoming calls and recording of phone messages accurately in a friendly, responsive and helpful manner.
  • Meeting and greeting clients and contractors and visitors.
  • Attending to boardroom booking requests, video conference set ups and maintaining front office, meeting rooms, front office, public areas and kitchen facilities in a professional and organised manner.
  • Timely and efficient receipt and delivery of all correspondence via couriers, email, and post.
  • Regular upkeep and accurate input of contacts into company database.
  • Typing of all correspondence, editing PowerPoint presentations and Excel spreadsheets for the office when requested.
  • Diary management, scheduling appointments, and booking meetings.
  • Provide assistance to the Administration Manager and support all parts of the administrative team as necessary.

The Successful Candidate:

Our client is looking for an adaptable and intelligent individual who is willing to work hard and support a new and innovative team. This person needs to have proficient skills in MS office, be technically minded and prepared to act as a pivotal member of the team.

If this role sounds like the next step in your career, please apply today!

Posted in | Comments Off on Administration Assistant

Team Assistant

A brand new opportunity for a Team Assistant to join our client, an international investment banking firm and recognised worldwide brand. This opportunity is located in Sydney’s bustling CBD in the firm’s modern Head Offices. Ultimately the role is to provide an all-encompassing support system to two directors and their team of eight busy consultants. This role will be responsible for professionally managing a variety of tasks in a fast paced and dynamic environment.

This is a permanent position and will suit someone who has experience support a team and strong administration skills.

 

Typical responsibilities include:

  • Manage calendar and some diary management
  • Schedule domestic and international travel, including accommodation, transport and dinner reservations
  • Manage expense reports
  • Assist with scheduling group meetings
  • Coordinate special projects and large meetings with internal and external individuals
  • Taking and typing minutes and correspondence
  • PowerPoint presentations when required
  • Assist with organizing quarterly meetings and semi-annual team building events
  • Plan and schedule group off-sites
  • Use and maintain database and internal systems

 

The Successful Candidate:

Our client is looking for a professional and polished candidate who has experience working in a highly corporate environment, or within professional services. This individual will be dynamic, resilient and efficient in their attitude to work, whilst being a friendly, helpful and supportive co-worker. We are looking for someone who has experience managing the above responsibilities, has excellent communication skills, proficient with Microsoft Office and the ability to quickly pick up new systems. The perfect candidate will be someone who can quickly adapt to a fast moving office and possesses a hard-working attitude.

Posted in | Comments Off on Team Assistant

Team Coordinator – Merrylands

On behalf of our client, a leading property investor in the Australian market, we are looking for a team coordinator to join the business based in Merrylands for 3 months starting immediately.

 

The main purpose of this role is to support the Property Manager and Marketing team that provides day-to-day marketing for the Commercial Retail Centres. With the Property Manager as the priority, the successful candidate will be able to demonstrate proven experience supporting stakeholders and assisting with the running of the marketing projects. The wider team will require support with expenses and marketing projects.

 

The successful candidate will be a representation of the Property Manager. They will be proactive, professional, polished, and a high achiever. The ideal candidate will be able to prove intelligence, have high attention to detail, and be a problem solver. The ideal candidate must be double vaccinated and have a driving license.

 

Typical duties include:

  • Building relationships with clients.
  • Coordinating events and assisting with the setup of events.
  • Assisting with the running of the marketing projects from set up to promotional days.
  • Using internal systems to process expenses for the manager and wider team on a monthly basis, ensuring expenses are submitted on time and according to policy.
  • Data entry and administration support to the wider team.
  • Being the glue that sticks the team together and being the welcoming face to stakeholders outside the team for any inquiries.
  • Working closely with the EA and TA network across the business.
  • Getting involved in Adhoc team projects such as website auditing and organizing marketing collateral.
  • General team administration.

 

If you have 2-3 years’ experience within a Team Coordinator/events/ Team Assistant role and are immediately available please apply today.

Posted in | Comments Off on Team Coordinator – Merrylands

Administration Assistant

Our client, a well-respected company, is looking for an Administration Assistant to join their team on a permanent basis.

We are looking for an individual who has a year or more experience working in an office environment. This person must be confident using multiple internal systems and databases and ideally have experience working with numbers and data entry.

  • Canningvale location
  • Permanent position
  • $58k + superannuation + annual performance bonus
  • On-site parking

 

Responsibilities and requirements include:

  • General Administration.
  • Updating data and inputting information.
  • Supporting managers and the wider team
  • High attention to detail
  • Strong MS Office skills
  • Excellent communication skills, both verbally and written
  • Initiative and ability to work to deadlines and under pressure
  • A pragmatic and decisive attitude to work
  • Willing and reliable personality

The Successful Candidate:

Our client is looking for an adaptable and intelligent individual who is willing to work hard and support a high performing team. This person needs to have proficient skills in MS office, be technically minded and prepared to act as a pivotal member of the team.

If this role sounds like the next step in your career, please apply today!

Please note: Only successful candidates will be contacted.

Posted in | Comments Off on Administration Assistant

Team Assistant

A brand new opportunity for a Team Assistant to join our client, an international investment banking firm and recognised worldwide brand. This opportunity is located in Sydney’s bustling CBD in the firm’s modern Head Offices. Ultimately the role is to provide an all-encompassing support system to two directors and their team of eight busy consultants. This role will be responsible for professionally managing a variety of tasks in a fast paced and dynamic environment.

This is a permanent position and will suit someone who has experience support a team and strong administration skills.

 

Typical responsibilities include:

  • Manage calendar and some diary management
  • Schedule domestic and international travel, including accommodation, transport and dinner reservations
  • Manage expense reports
  • Assist with scheduling group meetings
  • Coordinate special projects and large meetings with internal and external individuals
  • Taking and typing minutes and correspondence
  • PowerPoint presentations when required
  • Assist with organizing quarterly meetings and semi-annual team building events
  • Plan and schedule group off-sites
  • Use and maintain database and internal systems

 

The Successful Candidate:

Our client is looking for a professional and polished candidate who has experience working in a highly corporate environment, or within professional services. This individual will be dynamic, resilient and efficient in their attitude to work, whilst being a friendly, helpful and supportive co-worker. We are looking for someone who has experience managing the above responsibilities, has excellent communication skills, proficient with Microsoft Office and the ability to quickly pick up new systems. The perfect candidate will be someone who can quickly adapt to a fast moving office and possesses a hard-working attitude.

Posted in | Comments Off on Team Assistant

Administration Assistant

Our client, a well-respected company and recognised across Australia worldwide is looking for an Administration Assistant to join their team on a temporary 6-week basis. This is a newly created role as a result of a department restructure and so is looking for a new and enthusiastic Administration Assistant to ignite a newly restructured team. This position is based in the heart of Sydney’s mesmerising CBD in top level offices.

We are looking for an individual who has a year or more experience working in an office environment. This person must be confident using multiple internal systems and databases and ideally have experience working with numbers and data entry.

Responsibilities include:

  • Timely and efficient answering of incoming calls and recording of phone messages accurately in a friendly, responsive and helpful manner.
  • Meeting and greeting clients and contractors and visitors.
  • Attending to boardroom booking requests, video conference set ups and maintaining front office, meeting rooms, front office, public areas and kitchen facilities in a professional and organised manner.
  • Timely and efficient receipt and delivery of all correspondence via couriers, email, and post.
  • Regular upkeep and accurate input of contacts into company database.
  • Typing of all correspondence, editing PowerPoint presentations and Excel spreadsheets for the office when requested.
  • Diary management, scheduling appointments, and booking meetings.
  • Provide assistance to the Administration Manager and support all parts of the administrative team as necessary.

The Successful Candidate:

Our client is looking for an adaptable and intelligent individual who is willing to work hard and support a new and innovative team. This person needs to have proficient skills in MS office, be technically minded and prepared to act as a pivotal member of the team.

If this role sounds like the next step in your career, please apply today!

Posted in | Comments Off on Administration Assistant

Office All-Rounder

On behalf of our fintech client, we are looking for an Office All-Rounder to join the business on a permanent basis. This global business operates across seven countries, and with the company going from strength to strength the Sydney office is growing.

The role is an Office All-Rounder role, being that go to person for all office related tasks as well as answering the main phone line, meeting and greeting clients and providing admin support to 22 employees.

We are looking for a candidate who has existing Office Admin or Reception experience. Working in a high-achieving business, we are looking for a ‘yes-person’ that encompasses a hardworking and go-getting attitude. The role would suit someone who thrives in a busy and demanding environment and is highly adaptable.

Responsibilities:

  • First point of contact, meet and greeting visitors, managing, and booking meeting rooms.
  • Taking phone calls, redirecting, and taking messages.
  • Ordering Catering.
  • Ordering office supplies.
  • Collection and distribution of mail and couriers.
  • General office up-keep, kitchen, breakout area and reception space.
  • Administration tasks to support the team.

Requirements:

  • Energetic but professional.
  • Previous experience working within an Office environment or Reception experience.
  • Excellent communication skills both over the phone and email.
  • Enthusiastic to learn about company. products and actively research and develop understanding.
  • Can work independently and as part of a team.

If you are looking to throw yourself into your next role and work with a dynamic and vibrant team that is driving to be a top 5 globally recognised fintech firm, then apply today.

Posted in | Comments Off on Office All-Rounder

Lease Administrator

On behalf of our client, a leading property investor in the Australian market, we are looking for a Lease Administrator to join the business on a permanent basis.

The main purpose of this role is to support the leasing team, working closing with stakeholders and the wider team and assisting with the preparation of leasing deals and renewals.

The successful candidate will be proactive, professional, polished and a high achiever. Previous experience working within a commercial lease admin role is preferred but not essential. We are looking for a strong administrator who has strong communication skills and the ability to build and maintain relationships.

 

Responsibilities:

  • Preparing documentations for the leasing team
  • Building relationships with stakeholders
  • Assisting with all internal and external enquires
  • Providing admin support to the whole team
  • Ensuring administration procedures run smoothly

 

Requirements:

  • Previous experience working with SAP and Salesforce preferred
  • Experience working within commercial lease admin or administration
  • Retail leasing experience preferred but not essential
  • Strong attention to detail
  • Ability to work towards deadline

 

We are looking for a bright, switched-on individual who is passionate about administration and has genuine desire to support a demanding office. With excellent company benefits, fun social environment and a team culture like no other, this role is not one to be missed!

Posted in | Comments Off on Lease Administrator

Receptionist

An exciting opportunity for a Receptionist to join an international creative agency based in Sydney’s CBD for 6 weeks, starting immediately. You will be the face of the company welcoming visitors, guests, and staff to the office as well as providing excellent customer service over the phone.

This is an exciting opportunity not to be missed, in the heard of Sydney’s CBD managing the front desk of a creative office of over 300 people. Tasks will include all receptionist duties such as managing the phones, taking messages, assisting with the booking of meeting rooms, room set up and diary management. This will suit a working holiday visa or someone who is in between roles and who has previous experience working as a receptionist.

This role is office based and requires candidates to be vaccinated. The working hours are 8am – 4pm and will report into the office manager.

 

Key Responsibilities:

  • Being the first point of contact for clients and victors
  • Checking people into the office
  • Managing a busy phone line, ensuring all messages are passed on in a timely manner
  • Managing couriers
  • Ordering Stationary, kitchen supplies and booking florists
  • Support the Office Manager in additional tasks when required
  • Ensure the Reception Area and meeting rooms are professionally presented at all times.
  • Ad hoc tasks
  • Supporting the Office Manager

 

Key Requirements:

  • At Least two years working as a Concierge or Front of House
  • Previous experience coordinating functions and room bookings
  • Ability to work in a fast-paced environment
  • Intermediate to high computer skills

 

If this is something you are interested in and you are immediately available, please apply today. Please note on successful candidates will be contacted.

Posted in | Comments Off on Receptionist

Office Manager

On behalf of our client, a boutique recruitment company based in Sydney, we are looking for an Office Manager to join the business for 6 – 8 months covering a maternity leave. This role will suit an individual who has existing office management / team assistant experience, and a great attitude.

Our client’s is looking for someone to join the team next month for a hand over with the current office manager. The role is fast-paced and requires someone who is mature, self-motivated and has the ability to support a team and manage the office. This is an exciting role as tasks include events planning, managing the process of contracts and assisting the team with administration tasks.

This will suit someone on a working holiday visa looking for a 6-month placement or someone who is looking to gain experience as an office manager.

Typical responsibilities include:

  • Being the first point of contact for all office related queries such as computers, printers, kitchen supplies etc.
  • Provide admin support to the director and senior managers and the leadership team
  • PA support
  • Organise and book events for the team
  • Liaise with the administration teams across Australia and assist where needed
  • Manage the contract process for candidates
  • Order office and stationary supplies and ensure the office is fully stocked
  • Booking Travel when needed

 

Requirements:

  • Previous experience being a team assistant / office manager
  • Confident with strong communication skills
  • Resilient, friendly, and approachable
  • Happy to roll up their sleeves and get involved.

 

This is a busy and varied role and therefore would suit an individual who is self-motivated. We need someone who is strong willed, whilst approachable and friendly. This person needs to be able to master the art of keeping everyone happy whilst being able to push back.

Posted in | Comments Off on Office Manager

Mining Administrator

Our client, a top tier organisation in Perth CBD, is currently recruiting for an experienced Mining Administrator to commence ASAP. This will be an initial 3 month contract with potential of extension and/or permanency.

  • Top tier organisation
  • 3 month contract
  • Mining
  • Commence ASAP
  • CBD location

Role:

  • Ensure accurate records are maintained and accessible
  • Assist in the preparation of reports
  • Coordinate travel & accomodation for team
  • Coordinate training initiatives
  • Conduct reasearch and provide updates accordingly
  • Support the HSE Manager and HSE Advisors with health and safety activities across the project
  • Liaise with internal and external stakeholders and subcontractors on site.

Requirements:

  • Minimum 3 years experience in a similar administrative role
  • Mining industry experience is preferred but not essential
  • Forward thinking team player that likes to get involved in operational and strategic HSE initiatives.
  • Able to organise, prioritise and work independently
  • Able to adapt to a rapidly changing environment and be resourceful in investigating and enquiring into issues
  • Excellent communication skills

Please note: Only shortlisted candidates will be contacted.

Posted in | Comments Off on Mining Administrator