Receptionist

One of our long-lasting clients is looking for a Concierge Receptionist to join their team for a period of 6 weeks to cover a team member on annual leave. This role will be reporting into and working alongside the Senior Receptionist to provide an excellent guest service experience for guests, visitors and clients passing through the head reception area.

Typically this role will be focused on meet and greeting, signing in visitors, providing security passes and guiding guests to the correct meeting room. This role is focused on a customer service, leaving a lasting impression and representing the business as a Brand Ambassador.  This will suit someone on a working holiday visa or someone who is immediately available and between jobs.

 

Responsibilities and Requirements include:

  • Previous experience in a similar Corporate Receptionist or Concierge role within an office or high profile hospitality environment
  • Excellent communication skills
  • Ability to cope well under pressure
  • Multi-tasking skills
  • Meet and greeting clients, visitors and guests.
  • Provide security passes.
  • Manage a busy switchboard, transferring and taking messages.
  • Serve drinks to guests on arrival.
  • Maintain the upkeep of the Reception area.

 

Our client is looking for someone who is smartly presented, corporate, professional and polished. This person must be articulate, an excellent communicator, ensuring messages are communicated clearly and correctly. This person will be the first point of contact that visitors will have with the business, therefore, we require someone who will give 100% to the role.

If this role sound exactly what you are looking for, please send your CV to [email protected]

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Accounts Clerk

The Organisation:

MARS Recruitment are currently working with a fantastic organisation to recruit an experienced Accounts Officer.

  • Mount Lawley location
  • Part time, contract position (3 month)
  • Attractive hourly rate $30-32ph plus super
  • Family friendly work-place

The Role:

The Accounts Officer will be responsible for the following duties:

  • Reconciliation of creditor accounts and statements
  • Managing supplier queries
  • Monitoring payments and expenditures
  • Processing staff expenses
  • Processing accounts payable and receivable functions
  • Managing historical records
  • Assisting with petty cash
  • Data Entry
  • Addressing any account queries
  • Assisting Finance team with adhoc duties
  • Client liaison
  • Providing customer service

The Requirements:

  • Minimum 3 years’ experience working as an Accounts Officer
  • Exposure to ERP systems
  • Strong verbal and written communication skills
  • Self-motivated and works well in a team
  • Previous experience working within a large finance team is highly regarded

To Apply:

If you are interested in applying for this role then please hit the apply button now or if you have already met with someone at Mars then please send an up-to-date copy of your CV.

Please note, due to the number of applications only successful applicants will be contacted. 

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Executive Assistant

What you’ll be doing

An Executive Assistant is required to join an investment bank on a 6 month temporary contract with a view to permanent. CBD location.

The role supports a small team and would suit a friendly professional with effective communication skills and the ability to work as part of a broader team.

Candidates will need to meet the following criteria:

  • Ability to demonstrate strong problem solving and flexibility
  • 3 years EA experience
  • Excellent communication skills, both written and verbal
  • Ability to work alongside different teams in a confident manner
  • Excellent organisation and time management skills
  • Ability to prioritise workload and to think logically
  • Strong attention to detail with accurate typing skills

Benefits to you:

  • Temp to perm opportunity
  • CBD location
  • Corporate environment

At Mars, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all.

To apply:

If you are interested in this opportunity please apply via the link, or alternatively contact Sophie Roper on 0431 437 307 & [email protected]

Please note that due to the number of applications only successful applicants will be contacted.

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Sales Coordinator – Temporary

On behalf of our client, an international medical technology company based in Macquarie Park, we are looking for a Sales Coordinator on a 4-week temporary basis with a strong potential for extension. This is an immediate start so the perfect opportunity for someone on a Working Holiday Visa to add experience to their CV.

With this company being global and well known, this is a great opportunity not to be missed. This role will incorporate, supporting the Sales Reps with their administration, working on the CRM system, and following up with the marketing campaigns. A large part of the role will include outbound calls to existing clients following up on their experience and assisting the development with their medical technology. You will be taking feedback from customers regarding the technology they have been trialing to improve their health and life experience.

The ideal candidate will have strong communication skills, confident on phone and have the ability to work autonomously and as part of a team. If you are looking for your next challenge, are bubbly, social and hardworking and immediately available, this role is for you.

Responsibilities include:

  • Provide administration, education, and basic technical troubleshooting support to customers
  • Provide administration support
  • Responsible for entering data into various data management systems
  • Responsible for creating and sending reports to key stakeholders
  • Responsible for communicating to customers via phone, email, and SMS
  • Provide phone support to all internal and external customers in a professional manner
  • Be proactive to ensure customer needs are met in a timely and accurate manner
  • Observe all health and safety policies and procedures and take all reasonable care that actions or omissions do not impact on the health and safety of others.

Key Requirements: 

  • 1-2 years workings in a similar environment
  • Must be confident on the phone
  • Must present well, have great communication skills, and have a bubbly and friendly personality
  • Strong organisation skills
  • Has the ability to build relationships with internal and external stakeholders

If you are looking for your next Sales Coordinator position and possess the above experience, please send your CV immediately to Lauren McCreesh at [email protected] Please note, that only shortlisted contacts will be contacted.

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HR Assistant

Our client:

A new fintech company that has gone from strength to strength since it started in 2019, is seeking a world-class HR Assistant to join their team. This is an exciting opportunity for an individual who has proven experience working in a similar HR position to join the team for 5 months. This HR Assistant will be working closely with the HR team,  Essentially, this position will be supporting the team and assisting with the operations behind the company and its new projects.

 

Responsibilities include:

  • Supporting the HR team with all HR enquires
  • Organising documentation for the team
  • Making sure new starters are onboarded correctly
  • Ensuring new started have the correct system access
  • Being the point of contact for HR enquires.
  • Providing accurate and timely reporting and analysis support to key stakeholders.
  • Ensure relevant projects are delivered and achieve a timely, cost-effective, safe and quality assured outcome.
  • Maintain and develop internal and external relationships.
  • Manage administration across the office, assisting with general administration and HR tasks
  • Diary and Calendar Management for the team
  • Assisting with projects and a company merger

 

Requirements include:

  • Excellent MS Office software skills, with a particular focus on Excel.
  • Experience running reports and analyzing information to bring about an informative meaning.
  • Adaptability to changing situations and take initiative.
  • High attention to detail to proofreading projects and supporting the HR team.
  • Strong interpersonal skills in order to liaise and build relationships with internal senior management and external stakeholders.
  • A pragmatic and systematic approach to working.
  • Problem solver who can multi-task and prioritize responsibilities.

 

This is an excellent opportunity for someone who has worked in a HR position and looking to gain more experience. Our client is looking for someone who is reliable, hardworking, has fantastic customer service, and has high attention to detail.

 

If you are a well-presented, polished individual with an invested interest in fin-tech and providing support, please apply today.

 

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Senior Management Accountant

The Company

Mars are currently working with a large organisation based in the eastern suburbs who is looking for a Senior Management Accountant with strong modelling and analyst skills to join their growing finance team on an initial 6 month contract.

This will be a great opportunity to showcase your strength in financial modelling and forecasting, as well as playing an active role in identifying optimised improvements to the financial processes in place.

The Role

Reporting to the finance lead, your duties will include the following:

  • Business case writing and review, financial modelling/capital investment models
  • Develop and maintain robust forecast models.
  • Assist in identifying improvements to existing financial processes
  • Able to source information from other staff and challenge their financial inputs in increasing operational efficiencies.

The Requirements

  • CPA/CA qualified or equivalent
  • Commercial experience with exposure to financial modelling desirable
  • Excellent ERP systems skills.
  • Immedetialy available/available on short notice.

How to apply:

If you are interested in applying for this role then please follow the link, or if you have already met with someone at Mars then please send an up-to-date copy of your CV. Please note, due to the number of applications only successful applicants will be contacted.

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Accounts Payable/Bookkeeper

The Organisation:

MARS Recruitment are currently working with an exciting organisation to recruit an experienced Accounts Payable Officer.

  • Perth CBD location
  • 4 week contract
  • ASAP start
  • Attractive remuneration
  • Family friendly workplace
  • Flexible working arrangements

 

The Role:

The Accounts Payable Officer will be responsible for the following duties:

  • End-to-end Accounts Payable
  • Managing supplier queries
  • Timely reconciliation of supplier statements and bank statements
  • Monitoring payments and expenditures
  • Processing staff expenses
  • Managing historical records
  • Data Entry
  • Addressing any account queries
  • Assisting finance team with adhoc duties

The Requirements:

  • Minimum 3 years’ experience working as an Accounts Payable Officer
  • Exposure to ERP systems
  • Strong verbal and written communication skills
  • Self-motivated and works well in a team
  • Previous experience working within a large finance team is highly regarded

 

To Apply:

If you are interested in applying for this role then please follow the link, or if you have already met with someone at Mars then please send an up-to-date copy of your CV.

Please note, due to the number of applications only successful applicants will be contacted.

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Purchasing Officer

The Organisation

Our client, an iconic organisation in WA requires an experienced Purchasing Officer on a long term contract basis. (Minimum 12 months with possibility of permanency).

 

Key responsibilities will include:

  • Assisting the Procurement Manager to identify material needs
  • Creating and following up purchase orders
  • Maintaining the supplier database
  • Liaising with suppliers regarding quality issues
  • Assisting with stock control and inventory management
  • Expedite parts and orders
  • Work closely with the Operations Teams

 

The Requirements

  • Minimum of 3 years in a similar role
  • Outstanding relationship building skills
  • Intermediate skills in MS Office suite, especially Excel
  • Strong verbal and written communication skills
  • Strong ERP systems experience

 

How to apply:

If you are interested in applying for this role then please follow the link.

Please note, due to the number of applications only successful applicants will be contacted

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Senior Contracts Specialist

The Organisation

Our client is actively recruiting for a Senior Contracts Specialist to assist with various projects and upgrades across their operations. This role is for an initial 12 month period with the strong possibility of permanency.

 

The Role

This role will be a mixture of Pre and Pre-Award activities including market engagement and tendering, negotiation, managing approvals and finalising contract award.

 

Key responsibilities will include:

  • Confirming scope and technical requirements with internal stakeholders
  • Preparation of pricing schedules including methods of measurement
  • Coordinating prospective tenderer pre-qualification
  • Analysis of submitted tenders and negotiation of contractual and commercial terms
  • Drafting and implementation of tendering and contract documentation
  • Managing and liaising with legal department regarding all contracts
  • Provision of high quality advice and contract planning support

 

The Requirements

  • Tertiary qualification in Engineering, Quantity Surveying or Law highly desirable
  • Minimum of 10 years in a senior contracts role ideally within mining
  • Immediately available

 

How to apply:

If you are interested in applying for this role then please follow the link.

Please note, due to the number of applications only successful applicants will be contacted

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Procurement & Contracts Specialist

The Organisation

Our client is actively recruiting for a Procurement & Contracts Specialist to start immediately.

 

The role

You will be reviewing and preparing documentation throughout the contracts, commercial and procurement processes whilst ensuring contractual advice is provided to all internal stakeholders.

 

Key responsibilities will include:

  • Submitting tenders for goods and services contracts
  • Establish pricing arrangements for all contracts
  • Drafting, assisting in negotiating and preparing contractual agreements and variations for execution
  • Provide contract support for the operational teams including contract reviews and supplier performance
  • Respond effectively to any contractual matters that arise
  • Ongoing maintenance of accurate contract register

Requirements:

  • Minimum of 5 years experience in a similar role
  • Relevant tertiary qualifications
  • Advanced Microsoft Excel and Word skills
  • High attention to detail
  • Strong commercial acumen

 

How to apply:

If you are interested in applying for this role then please follow the link.

Please note, due to the number of applications only successful applicants will be contacted

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Office All-Rounder – Temporary

On behalf of our client, an ASX Listed Investment Firm based in Sydney’s CBD, we are looking for an Office All-Rounder to join the business on a 3-month temporary basis immediately.

An Office All-Rounder means, you will have to get involved in any office duties as well as being that ‘yes person’. You will answer the main phone line, meet, and greet internal and external stakeholders and provide all the admin support.

The ideal candidate will have experience in a corporate office environment, have strong communication skills and be hardworking. We are looking for someone who can working as part of a team and autonomously, are happy to assist in all office related tasks such as ordering office supplies, keeping the kitchen stocked and general ad-hoc duties.

This is a temporary assignment starting immediately, please only apply if you are immediately available.

 

Responsibilities:

  • First point of contact, meet and greeting visitors, managing, and booking meeting rooms
  • Taking phone calls, redirecting, and taking messages
  • Ordering Catering
  • Ordering office supplies
  • Collection and distribution of mail and couriers
  • General office up-keep, kitchen, breakout area and reception space
  • Administration tasks to support the team

 

Key Requirements: 

  • 1-2 years workings in a corporate office environment
  • Must be confident on the phone
  • Must present well, have great communication skills, and have a bubbly and friendly personality
  • Strong organisation skills
  • Has the ability to build relationships with internal and external stakeholders

 

If you are looking for your next Office All-Rounder position and possess the above experience, please send your CV immediately to Lauren McCreesh at [email protected] Please note, that only shortlisted contacts will be contacted.

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Payroll Manager

Payroll Manager – Temp To Perm – $120k + super – ST Kilda Road (Hybrid)

 

A well established retail brand is looking for a Payroll Manager, initially on a temporary basis to run the full function of the Payroll, the role could also go permanent for the right candidate.

In this role you will be responsible for:

  • Managing the end-to-end payroll processing for 500 employees across Australia including onboarding, monthly pay cycles, reimbursements, and terminations
  • Chris 21 system
  • Maintaining and developing collaborative relationships with key stakeholders
  • Managing and resolving any payroll issues with the team in a timely manner
  • Complying with STP, PAYG, Tax and superannuation reporting and payment requirements
  • Maintaining up to date knowledge and implementing compliance strategies for all statutory expectations across local, state and federal legislation
  • Managing all payroll tax reporting
  • Managing all end of month reporting

You’ll have:

  • Previous experience as a Payroll Manager in a stand alone role
  • Experience in the Retail Industry Award
  • Prior experience with payroll and HRIS software
  • Experience working with Awards, Enterprise agreements, state legislation, governance and compliance
  • Experience working with high volume pay runs and query management in a fast-paced environment
  • Strong problem solving and analytical skills, with the ability to work to tight timeframes and deadlines

If you’re interested please apply here, or send your CV directly to [email protected] .

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Project Manager

The Company

Our client are a leading Digital Services organisation with a truly global footprint. They have a strong focus on people and culture and are currently going through a rapid period of organisational change that is underpinned by growth.

The Role

Reporting to a supportive and experienced CIO. We are looking for an experienced PM to come in and support across a range of initiatives. You must have experience working across various IT transformation programs with Salesforce being highly desirable. You must also be across core PM delivery; scoping, risk management, governance. 6 month engagement.

Key Responsibilities

  • Lead the planning, coordination and delivery of projects across different departments
  • Delivering across technology initiatives – including Salesforce
  • Project Risk management
  • Project Governance Design
  • Project support as required: tendering, analysis, implementation
  • Project Advice / capability uplift including supporting in-house training and best practice for project methodologies
  • Project Reporting for Steering Committees including schedule, scope, risks and issues.
  • Stakeholder management across the business both internal and external as well as developing strong strategic long term partnerships

Candidate Experience

  • Must have 5+ experience working on transformation projects
  • Experience on projects relating to Salesforce highly desirable
  • Strong track record delivering on multiple projects concurrently
  • Strong understanding of PM methodology and coaching team / business around this
  • Exceptional stakeholder engagement skills up to exec level

Please note due to the high volume of applications only successfully shortlisted candidates will be contacted.

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Executive Assistant

What you’ll be doing

An Executive Assistant is required to join an investment bank on a 6 month temporary contract with a view to permanent. CBD location.

The role supports a small team and would suit a friendly professional with effective communication skills and the ability to work as part of a broader team.

Candidates will need to meet the following criteria:

  • Ability to demonstrate strong problem solving and flexibility
  • 3 years EA experience
  • Excellent communication skills, both written and verbal
  • Ability to work alongside different teams in a confident manner
  • Excellent organisation and time management skills
  • Ability to prioritise workload and to think logically
  • Strong attention to detail with accurate typing skills

Benefits to you:

  • Temp to perm opportunity
  • CBD location
  • Corporate environment

At Mars, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all.

To apply:

If you are interested in this opportunity please apply via the link, or alternatively contact Sophie Roper on 0431 437 307 & [email protected]

Please note that due to the number of applications only successful applicants will be contacted.

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Year End Financial Accountant

MARS are working with a top tier Financial Services organisation who are looking to recruit a Financial Accountant for the busy year end period in addition to other related year end and ad hoc projects.

The contract is for 4-6 months, and for the right candidate the opportunity to extend beyond that period based on performance.

Responsibilities:

  • Ensuring timely delivery of statutory accounts
  • Preparation of Monthly, Quarterly and Annual Reports for local Regulatory Authorities
  • Update and manage year-end timetable
  • Liaise with auditors
  • Ensure all accountancy and reporting procedures are up-to-date with legislated requirements
  • Preparation of monthly balance sheet reconciliations
  • Client and auditor management
  • Resolution of accounting & general ledger queries from the business and clients
  • Execution of  Daily, Monthly and Quarterly controls
  • Assisting with the preparation and review of audit files for the external auditors
  • Assisting with / Preparation of the local statutory financial statements
  • Assisting with the Annual Statutory returns
  • Ad hoc project work as required

 

Essential Criteria:

  • Degree qualified in a business related discipline complimented with a CA qualification
  • Newly qualified to 1-2 years’ experience PQE
  • Hands on experience in preparing statutory accounts
  • Ability to work to tight timelines and under pressure to ensure deliverables are achieved
  • Excellent communicator, both written and verbal
  • Able to manage competing deadlines
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Executive Assistant

We have an immediate opportunity for an experienced Executive Assistant to join our client, a global property investment firm on a 8-12 week temporary basis.

Our client is based in Sydney’s CBD and is well know in their areas of expertise. This role is supporting a Senior Director and we require a dedicated and experienced EA who has a proactive and flexible working style coupled with confidentiality and discretion as you will be privy to sensitive information.

Duties include:

  • Complex diary management;
  • Inbox management
  • Arranging business travel and coordination;
  • Meeting, catering and equipment bookings;
  • Preparing payment vouchers and expense reimbursements
  • Liaising with analysts
  • Arranging meetings and maintaining the meeting register;
  • Preparation of detailed briefing notes for meetings;
  • Maintaining database;
  • Arranging roadshow’s and conferences nationally and offshore for management;
  • Preparing detailed itineraries;
  • Preparing monthly reporting;
  • Daily liaison with Senior Management’s Executive Assistants;
  • Board coordination
  • Filing and other ad hoc administrative tasks.

 

To be successful in this role you must be highly organised, advanced Outlook and MS Office skills, high attention to detail and the ability to prioritise a range of demands.

If you are immediately available and the above sounds like you, please email your CV immediately to Surayya French at [email protected]

 

Please note, only short-listed candidates will be contacted.

 

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Executive Assistant

We are working with our top tier Consulting client to recruit an experienced Executive Assistant to join the business on a 12 month contract.

The main purpose of the role is to be a “float” EA where you will provide support and assistance to a variety of Directors in the business by covering leave of the other EAs.

This is a great opportunity to showcase your EA skills in a role where you get to work with a variety of people, personalities and get to know the business well.

The successful candidate will show proven experience working in professional services, financial services or management consulting.

 

Typical responsibilities:

  • Diary management, managing meeting booking, rescheduling meetings, being the main point contact for diary bookings and RSVPs.
  • Inbox management, full access, replying on behalf of the Directors
  • Frequent and complex travel arrangements both domestic and international, booking flights and accommodation.
  • Expense management, ensuring expenses are completely on a monthly and timely manner in line with the business processes.
  • Adhoc events management, booking client drinks and dinners and working closely with team of EAs to organise internal events.
  • Document processing, putting together meeting packs ready for the next day of meetings.
  • Working closely with the EA team

 

If you are looking for your next challenge and want to work for an organisation that offers flexible working, excellent benefits, career opportunities and a welcoming, hardworking team, please send your CV immediately to Surayya French at [email protected]

 

Please note, only shortlisted candidates will be contacted.

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Talent Team Coordinator

On behalf of our professional services client, we are looking for a Team Coordinator to assist a busy and high performing team on a 6 week temporary basis whilst they go through their graduate recruitment drive. This role will be an integral team member and contribute to the overall team success for the project.

The main purpose of this role is to champion the team administration and compliance.

Our client is looking for an enthusiastic and self-motivated individual. Bringing a bubbly, friendly and engaging personality, the successful candidate will have excellent communication skills.

Duties will include:

  • Reviewing video interviews
  • Viewing CVs
  • Booking in interviews
  • Liaising with student enquiries
  • Organising psychometric testing through SHL
  • Internal organisation of stakeholders

 

This role would suit someone who has  experience or has supporting a team or has experience with recruitment coordination.

 

Our client is busy and needs someone immediately – please apply today to Surayya French at [email protected]

 

Please note, only shortlisted candidates will be contacted.

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